Class, Workshop & Lesson Policies
By taking a class with Indy Photo Coach (IPC), you agree to the policies set forth below. Please take time to read these policies, as it is important for both of us that you understand our contractual relationship relating to your participation in IPC classes.
You agree not to set up a business as a direct competitor of Indy Photo Coach, LLC within a radius of 100 miles of Indianapolis for a period of 24 months following the completion of your most recent Indy Photo Coach class. Furthermore, you agree not to accept employment with or render any services as an instructor, consultant or otherwise, directly or indirectly, to any person or firm in connection with the teaching of photography and digital photo editing courses without prior written consent of Indy Photo Coach. You also agree not to re-sell or re-package Indy Photo Coach workbooks or develop other commercial materials based on the workbooks and hand-outs that you receive while taking Indy Photo Coach classes.
A paid in full registration will secure your reservation for any photography Workshop or Class (herein referred to as "Workshop") or Private Lesson, based on availability. Workshop payments may be made via our registration system (Visa, MasterCard, Discover, Amex). All monies must be received by the first day of your prospective Workshop. Workshop fees may vary based on length and location of the Workshop, fees, instructor fees, model fees, and, in some cases, taxes and gratuities. Workshop fees are quoted in US dollars and must be paid in same. If any required payments are not made, we reserve the right to treat your reservation as cancelled (see cancellations below).
Cancellations, Changes and Refunds for Classes/Workshops:
Cancellations on the part of the student must be made in writing or email and received by our office by email per the schedule listed below unless otherwise stated in the Workshop description. A phone call from the participant is also recommended to confirm receipt of his or her written cancellation. Cancellation fees/dates are as follows on all workshops:
Cancellation of a Workshop more than 7 days prior to the start date will receive a full refund of the Workshop charge or credit to a future Workshop. If student chooses to cancel, versus receive a credit, there will be a $10 administration fee to cover charges associated with our registration system.
Due to our small class sizes, no refunds are given for cancellations within 7 days of Workshop's start date. If a student cancels their participation within 7 days prior to the start of the Workshop, the fees paid can be applied to a future Workshop date within the 6 month period following the original Workshop start date. There will be a $10 administration fee for any change or cancellation within 7 days of the start of a Workshop. No refunds or changes will be made on or after the Workshop start date. Sessions cancelled by the instructor will be made up at no additional charge, including one-on-one make-ups.
Cancellation within 15 days of specialty and Third Level Workshops (Wedding Experience, et. al.) will result in full forfeiture of payment. There is no exception to this policy, as specialty and Third Level Workshop participants are not able to be transferred to future classes on late notice due to scheduling and demand.
Missed Workshop sessions:
If a student misses a class session, it may be made up within a 3-month period on a space available basis, at no additional charge. Make-up sessions are limited to one per student per class or workshop. Arrangements can be made for one-on-one make-up sessions, priced as a 2-hour private lesson.
Private Lesson changes / cancellations:
All Private Lesson cancellations and changes must be made at least 48 hours in advance of scheduled Lesson time. No refunds are given for Private Lesson cancellations or changes within 48 hours of appointment. Cancellations made within 48 hours of a scheduled Private Lesson appointment will be charged $50. If a student cancels their lesson within 48 hours of the scheduled Private Lesson, the remaining balance of fees paid can be applied to a future Private Lesson or or Workshop date in the 6 month period following the original appointment. If a student fails to appear for a scheduled Private Lesson, the appointment will be treated like a cancellation. Sessions cancelled by the instructor will be made up at no additional charge, including one-on-one make-ups.
Missed Private Lesson Membership sessions:
Private lesson memberships are set up for periods of 6 and 12 months. If a student misses a monthly membership lesson, it may be made up within 60 days of the close of the month in which the lesson was missed. Make-up lessons can be taken on a space available basis, at no additional charge. Make-up lessons are limited to one per month. Registration for the missed lesson can be made via the IPC private lesson scheduling system. A note must be included identifying the lesson as a make-up for the prior month. If the missed lesson is not made up within this 60-day period, the lesson is forfeited.
Cancellations or rescheduling of Private Lessons or Workshops on the part of Indy Photo Coach, LLC
May be made resulting from certain foreboding circumstances beyond the control of Indy Photo Coach, LLC. We also retain the right to cancel or reschedule any Workshop when inadequate enrollment makes the Workshop economically unfeasible for our company. In those rare cases, participants will be notified via email or phone. A full refund will be made by business check or we can apply deposits or other monies to another Workshop in the 12-month period following the original booking. However, Indy Photo Coach, LLC will not be responsible for additional loss or expense incurred by the Workshop participant. Please be assured, however, that it is with the utmost consideration that Indy Photo Coach, LLC ever considers such cancellations.
Introductory Private Lessons
Introductory private lessons are available on a one-time basis and cannot be combined with any other special offer. Students may take ONE introductory private lesson, either as an individual or with a group of up to four total students. The additional charge of $20 per person will apply.
By participating in a Indy Photo Coach, LLC Workshop or Private Lesson you consent that any and all photographs and/or video tapes of you or that include your property may be used by Indy Photo Coach, LLC and/or its assigns in promotional and/or advertising efforts for no fee and/or compensation.
Right to Use of Creative Works:
By participating in a Indy Photo Coach, LLC Workshop or Private Lesson and signing the provided waivers, you consent that any and all creative works including but not limited to: photographs, digital files, hard copy photos, video, Flickr postings, and multimedia works, created by you or that include your property may be used by Indy Photo Coach, LLC and/or its assigns in newsletter, promotional and/or advertising efforts for no fee and/or compensation other than visible, written credit being cited to you as the creator in the following format: "Photo by (your name)".
Special Terms and Conditions:
Whether the Workshop in which you are participating is held on private, public, or government lands, you agree to abide by all rules, restrictions, and ordinances governing such lands and property. You also agree to respect the rights of other Workshop participants, instructors, leaders, and those providing services to or for said Workshop. Failure to comply with any governing rules or authority may result in the removal of the participant from said Workshop or related activity with no provisions for refund. Indy Photo Coach, LLC reserves the right to stop a Workshop or remove individuals at any time it is felt a participant is a danger to other members or him/herself. It is the responsibility of Workshop participants to be in good physical condition and to notify Indy Photo Coach, LLC of any medical, dietary, or physical needs.
All Workshop itineraries are tentative (subjects, events, times). Itineraries are subject to change without prior notice due to weather and other environmental conditions, direct or indirect logistical arrangements, health conditions of Workshop participants and/or instructors, employees, guides, or assigns, and/or any other factors deemed to be relevant by Indy Photo Coach, LLC. However, we will make every effort to relocate the Workshop or substitute activities of equal value, if possible.
Release of Liability
By participating in an IPC Class, Workshop or Private Lesson, the student acknowledges the terms and conditions of this agreement and agrees that the involvement of Indy Photo Coach (IPC) and its representatives is solely for the purpose of instructing and advising as to the appropriate use of photography equipment and art of photography. Therefore, the student agrees to release, indemnify and hold harmless Indy Photo Coach and instructor (DBA IPC/Indy Photo Coach), including their representatives or agents, from any and all claims or actions of personal injury, damages or liability including attorneys’ fees, and or costs.
We are a tobacco-free organization and ask that you refrain from smoking or using tobacco products during class sessions.
We want you to be pleased with every lesson & class you take with us. If it is not all you expected it to be, let us know. The current and any remaining sessions will be refunded or credited to a different class/lesson. We are in business to educate you, and if you are satisfied then we are doing our job.
We reserve the right to update these policies at anytime.
Have a question? Send us a message through our contact form found here.